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Grant Hurley | CV

Current Role

Digital Preservation Librarian, Scholars Portal, Ontario Council of University Libraries/University of Toronto.

  • Lead the Scholars Portal digital preservation program to fulfill the Ontario Council of University Libraries’ mandate to preserve shared academic library collections and support member capacity.
  • Manage and grow the Permafrost hosted digital preservation service, including providing all front-line client onboarding, billing, training and support; writing documentation and guides; developing new features; and working with Scholars Portal’s systems staff to maintain the technical components.
  • Maintain the Scholars Portal Trustworthy Digital Repository documentation and certification and develop and maintain workflows for preserving shared collections, including journal articles, ebooks and new content types.
  • Develop and maintain policies, plans and workflows for the preservation of research data in Dataverse.
  • Review preservation terms in e-resources licenses and consult on licensing-related issues.
  • Consult with OCUL members to provide recommendations on digital preservation practices, develop new services and resources, and host training opportunities.
  • Participate in committees, working groups and research initiatives to collaborate and share knowledge about digital preservation regionally, nationally, and internationally.
  • Teach workshops and provide lectures and other outreach on digital preservation topics for various user communities.
  • Supervise students and staff in project support work.
  • Collaborate with systems staff, OCUL staff, and librarians across the unit to meet goals and develop services.

Current Committee & Service Roles

The Alcuin Society

  • Ex Officio Director (2013-Present)

Canadian Association of Research Libraries (CARL)

  • Member, Digital Preservation Working Group (2017-Present) & Lead, Policy Subgroup (2020-Present)
  • Member, Canadian Web Archiving Coalition (2017-Present)

Canadian Research Knowledge Network

  • Member, Canadiana TDR Audit Group (2021-Present)


  • Member, Model Digital Preservation Policy Working Group (2020-Present)


  • Member, Preservation Expert Group (2019-Present)


Master of Archival Studies
Master of Library and Information Studies, University of British Columbia, Vancouver, BC.
2012 - 2015

Master of Arts in English, University of British Columbia, Vancouver, BC.
2010 - 2012

Bachelor of Arts in English (First Class Honours), Minor Canadian Studies, Mount Allison University, Sackville, NB.
2006 - 2010


The Carpentries Certified Instructor

Wine and Spirits Education Trust (WSET) Level 3 Award in Wines (Pass with Distinction)

Past Roles

Researcher, InterPARES Trust Project, University of British Columbia, Vancouver, BC.
June 2013 - December 2017

  • I participated as a researcher on three research projects:
    • Contract Terms for Cloud-Based Record Keeping Services (NA10)
    • Standard of Practice for Trust in Protection of Authoritative Records in Government Archives (NA03)
    • The Implications of Open Government, Open Data, and Big Data on the Management of Digital Records in an Online Environment (NA08)
  • As part of research teams, I performed research tasks such as administering surveys and interviews, coding and analyzing resultsm and writing papers and giving presentations.

Records Analyst and Archivist, The College of Physicians and Surgeons of Ontario. Toronto, ON.
August 2015 - July 2016

  • Managed and operated the day-to-day aspects of records management and archives program, including records scheduling, destruction, and archival appraisal and preservation.
  • Drafted, deployed and communicated policies and procedures for e-mail records management and digital preservation.
  • Completed and consulted on needs and systems analysis for digital information systems.
  • Assisted clients with records and archives training and reference.
  • Researched, wrote and designed a historical anniversary exhibit for the College.

Curator, Settling the Language: Dictionaries and Language Change, 1490 to Today, Rare Books and Special Collections, University of British Columbia Library, Vancouver BC.
April - May 2015

  • Developed exhibition theme and selected materials to highlight UBC collections for visiting scholars.
  • Collaborated with UBC First Nations Languages Program and the Musqueam Nation to inform exhibit approach and content.
  • Researched, wrote and designed an extensive exhibition catalogue.

Student Intern, City of Toronto Archives, Toronto ON.
December 2014

  • Appraised, processed, and arranged and described the Kent Family fonds using the Rules for Archival Description standard and an in-house database.
  • Re-housed paper records, photographs and artifacts for long-term preservation.
  • Assisted members of the public with research and reference.
  • See: “Grant Hurley and the Kent Family Records”

Curatorial and Informatics Assistant, Beaty Biodiversity Museum, University of British Columbia
May 2012 - December 2014

  • Transformed flat database into relational structure and developed FileMaker solution, including scripts and SQL queries, for usability and access.
  • Applied DarwinCore metadata schema to avian and mammal specimen data and published to a searchable multi-institutional online repository, VertNet.
  • Developed new research database management protocol OMBIRDS to improve the preservation of biodiversity data.

Co-op Student, Records Management and Library, Teck Resources Ltd., Vancouver, BC.
May - August 2014

  • Wrote a comprehensive manual of policies, procedures and guidelines for the Teck Corporate Archives.
  • Conducted inventory of potential archival holdings and recommended archival disposition of corporate records.
  • Assisted in archival and business reference for employees, directors and public researchers. Catalogued books for the Corporate Library using AACR2 standard and InMagic DB/Text ILS.
  • See: “2014 UBC iSchool Co-op Student of the Year”

Special Collections Project Assistant, University of British Columbia Okanagan Library, Kelowna, BC.
January - April 2014

  • Authored Special Collections policy to guide collection and provide focus for regional materials and teaching and learning collections.
  • Assessed local materials and made purchasing and transfer recommendations.
  • Liaised with faculty, students and regional partners to create partnerships, involve stakeholders, and determine materials needed for collection.
  • See: “UBC Celebrates Opening of Special Collections Room”

Student Librarian, BGC Engineering, Vancouver, BC.
May - August 2013

  • Planned, documented, implemented and tested a digital information management system using Microsoft SharePoint 2013 to support efficient enterprise-wide access for research.
  • Created a metadata schema for the collection and assigned metadata.
  • Collaborated with SharePoint business analysts and programmers, IT, users, and senior management in system development and training.

Past Committee & Service Roles

The Alcuin Society

  • Book Design Awards Catalogue Project Manager/Editor (2017-2019)

Archives Association of Ontario

  • Member, Digital Preservation and Access Committee (2018-2021)
  • Editor, Off the Record (2015-2020)
  • Director Without Portfolio (2015-2018)

Association of Canadian Archivists

  • Chair, Conference Program Team (2021)
  • Representative, Canadian General Standards Board, Committee on Electronic Records and Image Management (2017-2021)
  • Member, Conference Program Team (2019-2020)
  • ARMA Representative, UBC Student Chapter (2014-2015)
  • Treasurer, UBC Student Chapter (2013)
  • First Year Representative, UBC Student Chapter (2012-2013)

BookTraces Project, University of Virginia

  • Blog Editor (2014-2016)

Canadian Association of Research Libraries (CARL)

  • Lead, Digital Preservation Working Group, Survey Subgroup (2017-2019)

Canadian Research Knowledge Network

  • Member, Trusted Digital Repository Task Group (2017-2018)

Mount Allison University

  • Vice President, Board of Directors, CHMA Community Radio (2009-2010)
  • President, English Society (2009-2010)
  • Editor, 7 Mondays (2008-2010)

University of British Columbia Department of English

  • Conference Co-Chair, Endnotes Graduate Conference in English (2012)
  • ACCUTE Representative, Graduate Caucus (2011-2012)


A. Courses

University of Toronto iSchool. INF2403H: Special topics in information: Digital archives workflows. Winter 2021.

B. Workshops

University of Toronto Inforum iSkills workshop. Bring out yer SIPs: An introduction to digital preservation with Archivematica [3 hours]. 9 February, 2018; 28 January, 2019; 21 January, 2020; 27 January 2021.

Archives Association of Ontario Professional Development Workshop [Full day]. Introduction to digital preservation: Key concepts and tools. 9 May, 2018; 5 April, 2019.

City of Toronto Archives. Introduction to digital preservation: Key concepts and tools [Full day]. 11 September, 2018.

York University Rotman School of Management, Asian Business and Management Program. Challenges to digital preservation & Towards a collaborative digital preservation strategy [Full day]. For Shanghai Municipal Archives visiting delegation. 26 October, 2017. With Jim Suderman.

C. Guest Lectures

Lakehead University

  • HIST 4851: Introduction to Archival Science. Keeping digits safe. 16 November, 2020.
  • HIST 4851: Introduction to Archival Science. Preserving digital things: Projects, plans and debates in 2017. March 31, 2017.

McGill University, School of Information Studies

  • GLIS 642: Preservation Management. Building bridges for digital preservation in Canada: From theory to practice. 22 September, 2020.

Ryerson University, Chang School of Continuing Education

  • CZIT 427: Data and Information Management for Privacy Professionals. Open government: What it is and why it matters. 22 November, 2018.

University of Toronto iSchool

  • INF 2122H: Digital Preservation and Curation. An introduction to Archivematica. 31 October, 2019; 24 November, 2020.
  • INF 2175H (2 sections): Managing Organizational Records. Let’s Get Digital, with Emily Sommers. 13 November, 2019; 18 November, 2019; 17 November, 2020; 25 November, 2020; 22 March, 2021.

Awards & Grants

2021 — Archives Association of Ontario Alexander Fraser Award
2021 — MISC Outstanding Instructor Award
2019 — University Chief Librarian Award for Excellence
2015 — Association of Canadian Archivists Gordon Dodds Prize
2015 — Arts Co-op Student of the Year
2014 — Student to Association of Canadian Archivists conference travel award
2013 — ARMA International Education Fund Rita Holt Scholarship
2013 — O’Brien Foundation Fellowship
2012 — CLA/ACB Dafoe Scholarship, Canadian Library Association
2010 — SSHRC Joseph-Armand Bombardier Canada Graduate Scholarship
2010 — Allison Watson Beveridge Prize, Mount Allison University
2009 — Crake Summer Undergraduate Research Fellowship, Mount Allison University